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Early Childhood Registry

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Welcome to the Hawaii DHS Early Childhood Registry!

The Registry is a vital component of the statewide workforce and professional development system. The Registry program documents the qualifications of practitioners based upon training, experience and professional achievements in the field of early care and education.

VISIT THE NEW ECE WORKFORCE REGISTRY PLATFORM

There are 2 distinct parts to the Registry

Mandatory

Practitioners are required to have their job qualifications evaluated and recorded by the Registry if they are employed in Department of Human Services (DHS) licensed preschools, infant/toddler programs and group child care homes. DHS licensing rules are used to determine positions for which practitioners are qualified.

To apply for or update your Registry record, please submit the Registry Form 1. Once your application is processed, you will receive a Registry certificate and be eligible for employment. You may submit a hard copy of the Registry Form 1 via the US Postal Service to the PATCH Registry Office on Oahu.
Requirements
Download Form 1
You can now apply for and maintain your Registry ONLINE!
Visit the new ECE Workforce Registry platform:
How To Log In
HI EC Registry

SOME ADDITIONAL INFORMATION

For Registry Applicants New to the Field

DOWNLOAD the PATCH Employee Verification Form

If applying or updating ONLINE through HI EC Registry platform, you do NOT need to submit the Registry Form 1 via the US Postal Service or via the platform. For Voluntary Professional Development, the completed Form 2 with each training will need to be uploaded when submitting through the HI EC Registry platform.

At this time, documents for DHS Annual Health & Safety Training compliance (Assessments, Addendums, DHS Coversheet with training certificates, Safe Sleep) may NOT be submitted on the new HI EC Registry platform. Please mail DHS Annual Health & Safety Training to the PATCH Registry Office on Oahu or scroll down this page to submit DHS Annual Health & Safety Training electronically.

Voluntary

Practitioners may voluntarily participate in the career and professional development component by using the Registry as a tool to track, document and plan for ongoing professional development. Professional development include training classes, workshops and college classes that are focused on early care and education.
The Attitudes, Skills and Knowledge (ASK) Core Areas and the Framework for Early Care and Education Practitioner assist practitioners in determining training and career pathways. The ASK Core Areas describe standards for practitioners and what they need to know and be able to do in order to meet the needs of young children and their families. It can be used as a career guide and in some cases, employers have adopted these standards as part of employee evaluation tools.
Ask Core Areas
Download Form 2

Annual Health and Safety Training

Individuals working, volunteering or substituting in a DHS Licensed facility must complete an Initial Basic Health & Safety Assessment. The assessment is a one-time assessment and only needs to be retaken if an individual shows a 6 months break in service in a licensed facility. Assessment must show 100% accuracy in order to be considered complete.

Initial Basic H&S Assessment Online Submittal
Individuals who are identified as having completed the Initial Basic Health & Safety Assessment may now pursue on-going training opportunities through the 12-month period from the date the Initial Basic Health & Safety Assessment was submitted. To verify your annual training date, you may contact your DHS Child Care Licensing Worker or PATCH Registry. Online submittal of Annual Health & Safety training certificates with the DHS Annual Training Coversheet are accepted through this portal. Please have your Director’s email/FCC Provider’s email handy.
Annual Training Online Submittal
Annual Training Cover Sheet
Registered Family Child Care providers, employees and household members; Infant/Toddler employees and volunteers; and Group Child Care Home employees who are licensed to care for children less than one (1) year of age must complete Hawaii Department of Human Services approved training in safe sleep practices upon hire and on an annual basis.
Safe Sleep Online Submittal
DHS Approved Safe Sleep Courses

FIND ANSWERS WITH OUR FAQs

Is the Registry required?
There are two parts to the Registry. Form 1 helps the Registry determine the position you qualify for under state child care licensing rules. In order to work in a center-based program such as a preschool, infant/toddler center or group home, DHS requires you to complete Form 1. In addition to Directors, all staff that are used in the child/staff ratio must be registered.

The Registry offers a voluntary component (Form 2) which guides you in your professional development. In addition, the Registry offers career counseling as well as technical assistance in filling out Registry forms. Contact your local PATCH office for the career counselor in your area.

Once you complete Form 1, you will get a Registry Certificate indicating the position(s) you qualify for under licensing rules and your level of professional development based upon the Framework for Early Care and Education Practitioners. You will also receive Form 2 for the voluntary component discussed above. It is up to you whether you want to complete this form to track your professional development.

Once you complete Form 1, you will receive a Registry certificate indicating the position(s) you qualify for under licensing rules and your level of professional development based on your educational background. If you have a CDA credential or work in an Infant/Toddler program, you may have an expiration date contingent upon CDA renewal dates or additional required Infant/Toddler training. You may update your Registry at any time to reflect additional education or work experience on www.hiecregistry.org or with the Form 1.

Yes! Please visit the new ECE Workforce Registry platform: www.hiecregistry.org If you apply or update your Registry online through HI EC Registry platform, you will not receive a Registry Certificate. Instead, your qualifications will be available on a printable Registry card on the HI EC Registry platform. HOW TO LOG IN

If the Registry used your CDA credential to qualify you for your position, you must have a current CDA credential on file with the Registry to maintain your current position.

Social security numbers are required to verify educational qualifications. Your information will be treated as confidential.

The voluntary features of the Registry are designed to assist you in meeting your professional development needs. You will receive a Registry Transcript which will give you a record of the training experiences you have in each of the core knowledge areas. By using the Registry to demonstrate your professional development experiences, you also show parents, employers, etc. your commitment to early education.

The Registry recognizes and accepts Degrees from institutions accredited by one of the 6 regional accrediting bodies: Regionally Accredited Institutions